Position: Accounts Officer
Company: Infoway
Location: Kolkata
Skills: Accounting
Eeperience: Minimum of 1 year exp is desirable.
Sector Web Development Company
Salary: As per Industry norms
JOB DESCRIPTION:
Infoway’s expanding business has a newly created position available for an experienced Accounts Officer. The position will offer the successful candidate a lot of variety and challenges on a daily basis.
As member of the Accounts Department He/She will be responsible for the accounts, finance & taxation matters of the company also responsible for preparation, maintenance and finalization of account records, and implementing systems, budgeting and variance analysis, inventory control, material and stores management, MIS and financial reporting.
Maintenance of the accounts of the company in a computerized environment in adherence to accounting standards and other applicable laws.
Assisting in the preparation of the monthly Balance Sheet and the Profit and Loss Account, Budget and fund flow and cash flow statements. Assisting with Income tax, VAT, Sales tax and Service tax matters.
Job Responsibilities:
To handle full set of Accounts, coordinating and ensuring the smooth month end and year end closing
Prepare Tax Invoices for the company.
Perform Cost Matching function. (Matching Tax Invoice item against Supplier Invoice item)
Monitor and prepare MES schedule for GST submission
Maintain proper accounting records and filing of Tax Invoices, Supplier
Invoices, Cheque Vouchers, Claim Vouchers etc.
Perform cost estimation for Job for accounting purpose.
Prepare Cheque for COD payment.
Investigate and liaise with suppliers for any invoice discrepancy.
Access SAP system to ensure cost completeness and accuracy before closing file
Access FOS system to generate invoice.
Handle payroll matters
Assist in compilation of report, quotes, proposals and documents
Involved in system implementation project and any other ad hoc duties
Assist Accountant on the preparation of monthly financial reports
Prepare audit schedules
Reconcile inter company balances
Prepare Goods and Services tax return
Oversee credit control function to ensure prompt collection
Maintain Fixed Asset Register and conduct regular fixed assets audit
Respond to letters, orders and queries asked /sent by section management and order Company’s project with consultation of the project in-charge officer / manager.
Collect expenditure, bills of projects, prepare proper documents and sent it to the main office.
Keep proper record of store items, major assets of the Infoway in the area and give quarterly report to the section management.
Take message from main office, inform project officer and give feedback to section management
Administer, distribute and keep record of stationary for Infoway staff.
Update plan for procurement of materials, repair of vehicles / equipment and contact section through field manager with section management for action.
Participate in possible purchasing authorized by relevant authorized person
Supports the processing of vendor's invoices and employee expense claims.
Assist in payment processing and preparation of month end journals.
Filing and keep track of documentation.
Handle full set of accounts
Able to assist in financial analysis and tabulation of monthly financial & accounting report
To prepare flow statement and monitor bank balance
To perform reconciliation for banks
Able to monitor banking facilities
Able to liaise with bankers on any banking related
Responsible mainly in monthly accounts report & perform general accounts duties
Provide support to oversea subsidiaries including review of month-end financials, quarterly forecast and annual budget exercise submission to management and head office as well as any financial analysis required.
Review and documentation business process flow for the oversea entities in charge
Provide good quality and timely support for management reporting purpose.
Monthly Management reporting including analysis and schedule for subsidiaries
Assist in the annual external, internal audit and quarterly closing to head office for the oversea entity.
Assist in cash flow, receivable and payable & daily operations of the department.
Prepare inventory report
The main responsibilities are in data capture in the SAP system, preparation of reminder letters and accounting journal entries.
The Accounts Officer will advise business partners on receipts-related transactions
Responsible for the preparation of daily and monthly regulatory reports
MAS and Management Reporting
Responsible for recording and processing vendor related payments and accounting entries
Responsible for recording and processing departmental accounting entries such as payment of expenses
Checking of nostro reconciliations
Manage daily cash transactions and payments.
Ensure timely preparation of reports.
Perform any other work-related tasks as assigned.
Regional and local billings
Monitor and follow up closely on Accounts Receivables
Review monthly annual storage invoices
Review work performed by Accounts Receivable assistants
Checks accuracy of billings/ invoices
Ensures timely collection of payments
Response and in charge for all enquiry from other department.
Responsible for data entry and ensure completeness of all payment.
Responsible in ensuring timely bank reconciliation.
Assisting the formulation and implementation of follow-up procedure and propose appropriate action to resolve unreconciled issue.
To participate in ad-hoc projects as and when assigned.
To deputize the Executive in his or her absence.
Ensuring all creditors administration is completed within required timeframes
Providing backup cover for payroll
Ensuring petty cash is accurately administered and kept safely at all times
Undertaking duties required by the Financial Accountant as required
Assist Accountant and Manager in the daily operations of the department.
Prepare and provide analysis of monthly and quarterly
Financial and management reports
Assess and implement internal controls
Budget and budgetary controls
Liaise with auditors, bankers and handle other statutory requirements
Prepare Tax Invoices for the company.
Perform Cost Matching function. (Matching Tax Invoice item against Supplier Invoice item)
Monitor and prepare MES schedule for GST submission
Maintain proper accounting records and filing of Tax Invoices, Supplier Invoices, Cheque Vouchers, Claim Vouchers etc.
Perform cost estimation for Job for accounting purpose.
Filing and keep track of documentation
Receive various instructions by Superior
Processing of day to day accounts
Assisting the finance team
Assisting with monthly reporting
Assisting accounts team with ad hoc tasks
Keeping track of hard currency transactions
Process staff claims/Sundry Expenses.
Preparing GST reporting.
Requirements:
Qualification and Key Skills
Candidate must possess at least a Bachelor of Commerce, Master of Commerce or Post Graduate Program in Management in Commerce, Finance/Accountancy/Banking or equivalent. Diploma in Accounting related discipline (ACCA, LCCI) BCom/MCom, Inter CA/ICWA, Diploma in Financial Management in similar nature of work.
ACCPAC Software/Quick book will be an advantage
Proficient in Tally 9.1
Familiar with JDE (win) & Microsoft Office applications (Word, Excel and PowerPoint)
Knowledge in Oracle software will be an advantage
Hands-on experience in using a computerized accounting system
Display leadership, polite, pleasant and professional
Able to work independently and under pressure in a fast paced environment and is meticulous, organized and pro-active & diligent and Strong sense of figures
Able to start work immediately and have an eye for detail
Hard working, reliable, honest, willing to learn and responsible.
Fast worker and with pleasant disposition
Ability to handle high volume of work and meeting tight deadlines
Possess initiative, good team spirit and analytical skill.
Able to perform overtime especially during closing & when necessary.
Good in communication & written skills.
Ability to work with minimum supervision
Team player, mature and with good inter-personal skills
If your profile matches with above requirement, and have zeal for creativity and a passion to write, you are invited to join this wonderful opportunity. If you want to pursue your career in the field of writing then send your updated resume with a recent photograph in MS Word format to hr@infoway.us
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